Administrative Officer (ROAS)

Job Title: Administrative Officer (ROAS) Department: ROAS, HKUST(GZ) Job Posting Details Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents. In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe. Duties The appointee will engage in a wide range of administrative duties for the Thrust, covering MSc program operation, talent program support, internal and external liaison, logistics support, and integrated affairs coordination. Key duties include:

1. 01

   MSc Program Preparation: Overseeing the preparation of MSc program, assisting in drafting and submitting program and course proposals, following up on approval progress, and providing necessary administrative support.

2. 02

   MSc Student & Academic Affairs: Handling student and academic affairs for the MSc program, covering admission, daily teaching coordination, student activities, internship and employment support, data maintenance, as well as data analysis and reporting as required.

3. 03

   Talent Program Support: Organizing and assisting faculties in talent program applications, interpreting application guidelines, responding to related inquiries, and managing talent program data within the thrust.

4. 04

   Logistics & Liaison: Providing logistical support for thrust’s daily operations and the administrative needs of faculty and staff, serving as the contact point for internal and external inquiries and requests, coordinating with internal administrative departments, and managing thrust office space.

5. 05

   Integrated Affairs Collaboration: Working with thrust colleagues on archive management, event organization & coordination, and publicity efforts including WeChat official account operation, media activities, and related outreach initiatives.

6. 06

   General Administrative Tasks: Performing other general assistant and administrative tasks as assigned by the Thrust Head. 该岗位任职者将参与 Thrust 各类行政工作，包括授课型硕士（MSc）项目运营、人才项目支持、内外联络、后勤保障及综合事务协同。主要职责包括：

•Applicants should hold a Master's degree (or above) and more than 1 year of professional experience. Relevant working experiences in the higher education sector or a public/quasi-public organization will be given priority. •The appointee should possess good planning, organizational and Chinese communication skills. IT skills will be an asset. •The appointee should be self-motivated and act as a team player with a solution-driven mindset. He/she should possess a strong sense of responsibility and the ability to mobilize working partners to produce quality work under pressure and tight timelines. • The appointee should possess the ability to work independently, prioritize and manage multiple tasks, and collaborate effectively in a dynamic academic environment. •English is the medium of instruction and administration at the HKUST(GZ) campus. Proficiency in both written and spoken English is a MUST. Candidates are encouraged to present relevant test scores to demonstrate English proficiency. • 申请人应持有硕士学位（或以上学历），并且有1年以上的相关工作经验。曾有在高等教育部门或公共/准公共机构相关工作经验的将被优先考虑；

• 受聘者应具备良好的规划、组织、以及中文书面和口语的沟通能力，IT技能将是一项优势；

• 受聘者应具备自我激励的能力，并以解决问题的思维方式作为团队合作者，具备较强的责任感和能力，在高压和时间紧迫的情况下激励工作伙伴调动工作伙伴，以提供优质的工作成果；

• 受聘者应具备独立工作、多任务统筹管理能力，能够在动态学术环境中开展高效协作；

• 英文是香港科技大学（广州）校区的教学和行政工作语言，受聘者必须具备良好的英文书面和口语表达能力，最好能出示相关的考试成绩以证明英语能力。 This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations. Application Procedure In support of a green work environment, we accept applications submitted online only. To apply, please register and log in via this link: https://career.hkust-gz.edu.cn/en/career and search for the opening by Job Title. Applicants should include a Resume in their applications, and could check their application status via the recruitment website. We thank applicants for their interest but advise only shortlisted candidates will be notified of the result of the application. (Information provided by applicants will be used for recruitment and other employment-related purposes only.) HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.