香港科技大学
Administrative Officer (SDP)
岗位职责
Job Title: Administrative Officer (SDP)
Department: 设计、传媒等相关专业者优先
Job Posting Details
Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.
In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.
The College of Education Sciences (CES), under the Office of the Vice-President for Teaching and Learning, provides academic support for undergraduates before they formally declare their majors, typically during their first two years. CES offers general education courses in the humanities, social sciences, arts and physical education, as well as language courses and foundational STEM courses. The College encourages faculty to pursue the scholarship of teaching and learning, educational innovation research and research in cognitive sciences. It also serves as the home unit for undergraduates before major declaration, providing academic-related services. CES comprises six divisions: the Pillar of General Education (PGE), the Pillar of STEM Education (STEM), the Pillar of Language Education (PLE), the Pillar of Cognitive Sciences (PCS), UG Teaching Labs (UGTL) and the CES Office (CESO). Applications are invited for the position of Administrative Officer.
教育科学学院（CES）隶属于副校长（教学）办公室，负责本科生从入学到正式选定专业方向期间（通常为第一、第二学年）的学术支持，为本科生提供涵盖人文、社会科学、艺术、体育等领域的通识课程，以及语言课程和理工专业基础课程。学院鼓励教师开展教学学术和教育创新研究，并探索认知科学领域的研究。同时，学院作为本科生确定专业前的归属单位，为学生提供学术相关服务。学院由六个部门组成：通识教育基柱（PGE）、数理教育基柱（STEM）、语言教育基柱（PLE）、认知科学基柱（PCS）、本科实验教学管理处（UGTL）和学院办公室（CESO）。学院现诚聘学生活动与事务行政专员。
Duties
This position provides administrative support for student activities and affairs, ensuring the smooth daily operation of student-related work and taking ownership of the College's student development signature events.
1. Student development signature events: planning and delivery
(1) Lead the planning and delivery of the College's student development signature events (student–faculty engagement, public science events, etc.), covering the full cycle of proposal writing, registration, vendor and venue coordination, on-site execution and post-event review;
(2) Provide administrative support for recurring student development activities such as workshops;
(3) Proactively propose new event formats and creative ideas in line with the College's positioning and student needs; build and continuously improve event SOPs, material templates and a resource pool so that similar events are reusable and transferable;
(4) Support publicity: provide pre-event publicity materials, and capture, select and archive photos, videos and written records on site (including informing students about, and obtaining consent for, the use of their images), ensuring clear images, sufficient coverage and accurate factual description, and delivering the materials to the communications team within the required time for use on the website, official accounts and other channels.
2. Student affairs
(1) Process official procedures and filings related to student development activities, ensuring complete documentation and compliance;
(2) Handle student enquiries and applications during peak periods, responding promptly and following through to completion;
(3) Coordinate with the College and other units to advance cross-departmental student matters.
3. Other duties. Complete other tasks assigned by the supervisor.
该职位主要为学院学生活动与事务提供行政支持，保障学生相关工作的日常运转，并承担学院学生发展品牌活动的策划与落地
任职要求
Education and experience
Bachelor's degree or above;
At least 2 years of experience in higher education administration, student affairs, or brand/marketing event management;
Experience in organising or contributing to the planning and delivery of at least 3 events with 50 or more participants each; at least one case study or portfolio to be provided.
Applicants with a background in design or media and communication are preferred. 2. Core competencies
Creativity and brand sense: able to turn routine activities into memorable ones and propose new formats aligned with the College's positioning and student needs, with a good eye for design and content. Please prepare one original or significantly improved event case for the interview, covering the idea and its outcomes.
Initiative and drive: able to break down goals and work out an approach proactively, put forward proposals and drive them through to implementation; coordinates resources and provides timely feedback to the team when blocked.
Attention to detail and process orientation: able to convert recurring tasks into SOPs, checklists and templates so that similar work can be reused; self-checks before submission and keeps routine documentation accurate.
Learning agility: able to get up to speed and take on work independently within a short period, and to become familiar with College operations and internal processes quickly.
Multitasking and resilience: able to prioritise across parallel tasks and hold key milestones; maintains steady and efficient output during peak periods and is comfortable with flexible working.
Communication and collaboration: a strong team player; able to work well with different departments, faculty and students, and within the team; communicates clearly and responds promptly to keep work running smoothly.
Language proficiency: fluent in written and spoken Chinese and English; able to draft bilingual copy and emails independently.
Tools and presentation: able to use AI tools; ability to produce event posters or compile data is an advantage. 1. 学历与经验
本科及以上学历；
2 年以上高校行政、学生事务，或品牌活动/市场活动相关经验；
负责或参与过 3 场以上、50 人以上活动的策划与执行，需提供至少一个案例或作品集；
具有设计、传媒等相关专业者优先。
核心能力
创造力与品牌意识：能把常规活动做出记忆点，并结合学院定位与学生需求提出新的活动形式；具备良好的审美与内容敏感度。面试请准备 1 个原创或主导优化的活动案例，说明创意来源与实际效果。
主动性与推进力：有主动拆解目标和思路的能力，能够主动提出方案并推动落地；遇到卡点时主动协调资源并及时向团队反馈。
细致与流程化：能把重复性工作沉淀为 SOP、清单与模板，使同类事项可复用；交付前有自查习惯，基础材料保持准确。
学习与适应能力：能在较短时间内上手并独立承担工作，快速熟悉学院业务与校内流程。
多线程与抗压：能在多项任务并行时排出优先级、守住关键节点；活动高峰期保持稳定输出、高效工作，接受弹性工作。
沟通与协作：团队意识强，能够与不同部门、师生及团队内部友好协作；表达清晰、响应及时，推动各项工作顺畅开展。
语言能力：中英文书面与口头表达流利，能独立撰写中英文文案与邮件。
工具与呈现：掌握 AI 工具；能独立完成海报排版或数据整理者优先。 This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations. Application Procedure In support of a green work environment, we accept applications submitted online only. To apply, please register and log in via this link: [外部招聘链接已隐藏] and search for the opening by Job Title. Applicants should include a Resume in their applications, and could check their application status via the recruitment website. We thank applicants for their interest but advise only shortlisted candidates will be notified of the result of the application. (Information provided by applicants will be used for recruitment and other employment-related purposes only.) HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.
招聘信息
招聘部门：College of Education Sciences (CES)
招聘人数：1
岗位类别：行政类
工作地点：广州市-南沙区
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