Legal Executive Assistant-Hong Kong

include managing complex calendars & business trips, drafting and proofreading legal documents, and handling sensitive client communication. Strong legal and business knowledge, confidentiality, and excellent organizational skills is required. Key Responsibilities

1. 01

   Skills: Exceptional communication (written and verbal), high attention to detail, strong prioritization, and ability to work under pressure.

2. 02

   PPT Proficiency: Advance level of Power Point preparation skills needed

3. 03

   Global team communication: Deploy policies, templates, and announcements in timely manner. Organize international meeting of members and support organization and logistics.

4. 04

   Confidentiality: Strict adherence to ethical standards and confidentiality.

5. 05

   Calendar & Email Management: Proactively managing complex schedules, prioritizing emails, and resolving conflicts.

6. 06

   Travel & Logistics: Coordinating intricate domestic/international travel, itineraries, and expense reports.

7. 07

   Communication Liaison: Acting as the primary point of contact between executives,clients, and internal teams.

8. 08

   Meeting Coordination: Scheduling, attending, taking minutes, and managing follow-up actions for meetings.

9. 09

   Strategic Support: Conducting research, preparing documents, reports, and presentations.

10. 10

    Office Administration: Maintaining files, handling confidential information.

11. 11

    Document Management: Draft, edit, and format legal documents, including briefs, and correspondence. Create tables of contents and authorities.

12. 12

    Case & Docket Management: Maintain client files, track deadlines, update, and manage cases.

13. 13

    Client Relations: Serve as a primary point of contact for clients, managing correspondence and onboarding.

14. 14

    Billing: Input external counsel charges and handle billing.

15. 15

    Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, and legal software (e.g., e-filing systems, timekeeping software). Required Skills and

1. 01

   Experience: Proven experience as an executive assistant, personal assistant, or similar role.

2. 02

   Communication: Exceptional verbal and written communication skills.

3. 03

   Organizational Skills: Superior organizational, multi-tasking, and time-management skills.

4. 04

   Discretion: Ability to handle sensitive, confidential information with high integrity.

5. 05

   Technology: Proficiency in Microsoft Office Suite, Google Workspace, AI softwares and project management tools.

6. 06

   Proactivity: Strong problem-solving skills and the ability to anticipate needs before they arise.