executive assistant(J105661)

◆ Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel.

◆ Communicate effectively in English to external partnerships and collaboration with the Seattle based leadership team.

◆ Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts.

◆ Direct business contacts to appropriate managers

◆ Make complex travel arrangements, logistics and coordinate itineraries.

◆ Coordinate and support international internal and external visitors to the Shanghai office

◆ Process expense reimbursement for the executive.

◆ Prepare presentations, reports, spreadsheets, meeting minutes and other business information.

◆ Provide discrete and confidential coordination of sensitive company information.

◆ Use discretion in interfacing with all levels of individuals, internally and externally.

◆ Anticipate needs and accomplish responsibilities without direction.

◆ Prepare, evaluate, and edit incoming and outgoing communications for the executive.

◆ Manage multiple projects and priorities and initiate follow-up to ensure timely achievement of commitments.

◆ Bachelor’s degree

◆ 5+ years of work experience in related field

◆ Fluent verbal and written communication skills in English

◆ Have administration sense, be active and vibrant, detail-focused

◆ Good communication with all functions internally and externally

◆ Strong Excel, WinWord and PowerPoint skills

◆ Fluent English in both oral and writing