高级行政助理

• Arrange end-to-end travel logistics, including booking flights, hotels, and ground transportation

• Coordinate visa applications and travel documents as needed

• Prepare, submit, and track employee expense reimbursement claims in a timely manner

• Maintain accurate records of travel and expense data for reporting and audit purposes

• Communicate with internal teams and external vendors to confirm itineraries and resolve issues

• Provide general administrative support, including scheduling meetings and handling correspondence

• Prepare and deliver meeting and event materials

• Help with onboarding and offboarding coordination (systems, access, assets)

• Other admin support required by client

• Fluent in English and Chinese (spoken and written)

• 2–6 years of experience in administrative, travel coordination, or similar roles

• Strong attention to detail and ability to manage multiple tasks simultaneously

• Proficient in MS Office (Outlook, Excel, Word); familiarity with expense systems (e.g., Concur) is preferred

• Customer-service mindset, with strong communication and problem-solving skills