Premises Manager 2 (800550)

Purpose Premises Manager 2 manages the department in charge of ICRC premises and infrastructure within the delegation. S/He is responsible for the infrastructures and services functioning, managing all “soft” or “hard” services files and the related external provider Accountabilities & functional responsibilities Is in charge of all ICRC premises in Juba and provides ad-hoc functional support to field F&A Managers and Premises Officers. Assesses accommodation and office space requirements, identifies suitable premises, evaluates premises set-ups and passive security measures, and recommends corrective actions. Contributes to security service contract preparation and renewal and acts as focal point for sub-sites. Participates in workspace planning and development to ensure functional and efficient working environments. Supervises the premises and infrastructure department, organizes work, and trains and manages staff, including domestic staff in Juba and sub-sites. Participates in the selection and management of service providers, suppliers and contractors, coordinating with the Maintenance Supervisor on maintenance works and services. Manages premises projects in coordination with Wathab and Logistics Departments, while supporting field teams in developing and implementing new projects. Prepares budgets for rented premises and monitors premises, maintenance and service-related expenses. Validates requests and expenses within delegated STM authority. Coordinates procurement of premises materials and supplies through the supply chain, including preparation of Supply Requests (SRs), in collaboration with Logistics. Manages premises stocks and ensures regular updates of equipment inventories for residences, offices and warehouses. Oversees the annual inventory of movable assets. Contributes to the development and implementation of housing policies and standard items lists. Maintains accurate and updated premises files, statistics and duplicate keys for all Juba premises. Participates in drafting, negotiating, renewing and terminating lease agreements in line with ICRC standards and organizational interests. Prepares Assessments of Establishment (AoE) for new premises and follows up on implementation. Regularly updates the delegation's IRIS Lease database and acts as the IRIS Lease focal point for sub-sites. Conducts briefings for newly arrived delegates and field F&A Managers. Develops and improves processes and procedures within the area of responsibility, promoting efficiency, simplification, cost savings and continuous improvement of unit files and practices. Reports to (role) Finance & Administration Manager (field) Head of Headquarters General Services (HQ) People management responsibilities Yes Relationships Internally, interacts with other ICRC employees and/or the users of ICRC premises. Externally, interacts with municipal authorities, landlords, suppliers, service providers, etc.

Certifications / Education required University degree or advanced technical certificate or equivalent Computer proficiency in Word, Excel, PowerPoint and HR information systems. Professional experience required 6-9 years’ experience in the same field of activity, background in hospitality management is an asset Fluent command of English, written and spoken. Knowledge of Arabic and other local languages is an asset. Good negotiation skills. Confirmed management skills. Valid driver’s license Functional competencies required: Asset management – proficiency Planning, forecasting and budgeting – proficiency. Contract and/or consultancy management – proficiency. Security Awareness & Response – Advanced Project Management – Advanced