（6769）Administrative Officer (ROAS)

Job Title: Administrative Officer（ROAS） Department: ROAS, HKUST(GZ) Job Posting Details Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents. In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe. Duties The appointee will have the opportunity to be involved in a range of administrative duties in regard to personnel administration, faculty recruitment, public outreach, and logistics support of events. Key duties include:

1. 01

   Academic Personnel Administration: Assisting in the administrative support for academic personnel, including faculty recruitment, onboarding processes, annual performance reviews, contract renewal applications, and promotion applications.

2. 02

   Non-Academic Personnel Administration: Assisting in managing administrative officers, research assistants, and interns.

3. 03

   Publicity Coordination: Coordinating and overseeing publicity efforts, including WeChat subscription operations, media activities, and related outreach initiatives.

4. 04

   Event Organization: Assisting in organizing and coordinating events such as seminars and conferences.

5. 05

   Logistics Support: Providing logistical support for Thrust's daily operations and administrative needs of faculty and staff.

6. 06

   Archives Management: Managing the archives of Thrust in regard to personnel administration, faculty recruitment, etc.

7. 07

   Communication Liaison: Serving as the contact point, liaising with internal and external parties to respond to inquiries and requests related to Thrust.

8. 08

   General Administrative Tasks: Performing general assistant and administrative tasks as assigned by the Thrust Head. 该职位的任职者将有机会参与一系列与人事管理、教师招聘、宣传、活动后勤支持等日常行政工作。主要职责包括：

9. 01

   学术人事管理：协助提供学术人员行政支持，包括教师招聘、入职流程、年度绩效评审、合同续签申请以及晋升申请的材料准备。

10. 02

    非学术人事管理：协助管理行政人员、研究助理和实习生的相关事务。

11. 03

    宣传协调：负责推进宣传工作，包括微信公众号运营、媒体活动及相关推广活动的协调与监督。

12. 04

    活动组织：协助组织和协调各类活动，如研讨会和会议。

13. 05

    后勤支持：为Thrust的日常运营提供后勤支持，满足教职员工的行政需求。

14. 06

    档案管理：负责Thrust的人事管理及学术招聘相关档案管理工作。

15. 07

    沟通协调：作为联络点，与内部和外部各方沟通，响应有关Thrust的询问和请求。

16. 08

    其他行政任务：协助Thrust负责人完成其他一般性行政任务。

1. 01

   Applicants should hold a Master's degree (or above) and more than 1 year of professional experience. Relevant working experiences in the higher education sector or a public/quasi-public organization will be given priority.

2. 02

   The appointee should possess good planning, organizational and Chinese communication skills. IT skills will be an asset.

3. 03

   The appointee should be self-motivated and act as a team player with a solution-driven mindset. He/she should possess a strong sense of responsibility and the ability to mobilize working partners to produce quality work under pressure and tight timelines.

4. 04

   English is the medium of instruction and administration at the HKUST(GZ) campus. Proficiency in both written and spoken English is a MUST. Candidates are encouraged to present relevant test scores to demonstrate English proficiency.

5. 01

   申请人应持有硕士学位（或以上学历），并且有1年以上的相关工作经验。曾有在高等教育部门或公共/准公共机构相关工作经验的将被优先考虑；

6. 02

   受聘者应具备良好的规划、组织、以及中文书面和口语的沟通能力，IT技能将是一项优势。受聘者应具备自我激励的能力，并以解决问题的思维方式作为团队合作者；

7. 03

   具备较强的责任感和能力，在高压和时间紧迫的情况下激励工作伙伴调动工作伙伴，以提供优质的工作成果；

8. 04

   英文是香港科技大学（广州）校区的教学和行政工作语言，受聘者必须具备良好的英文书面和口语表达能力，最好能出示相关的考试成绩以证明英语能力。 This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations. Application Procedure In support of a green work environment, we accept applications submitted online only. To apply, please register and log in via this link: https://career.hkust-gz.edu.cn/en/career and search for the opening by Job Title. Applicants should include a Resume in their applications, and could check their application status via the recruitment website. We thank applicants for their interest but advise only shortlisted candidates will be notified of the result of the application. (Information provided by applicants will be used for recruitment and other employment-related purposes only.) HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.