Office Administrator, Vietnam

Budget Planning: Develop and manage the workplace support services budget, ensuring effective allocation of resources and adherence to financial guidelines.

Contract Management: Oversee the management of contracts with vendors and service providers, ensuring compliance with terms and conditions and facilitating renewals or modifications as necessary.

Vendor Management: Establish and maintain relationships with third-party service providers and vendors, ensuring high-quality service delivery and compliance with contractual obligations.

Project Management: Lead and coordinate workplace-related projects, ensuring they are completed on time, within budget, and to the required quality standards. Ensuring compliance with industry standards and regulations.

Reporting: Prepare and present reports on workplace utilization, performance metrics, and improvement initiatives to management, ensuring transparency and informed decision-making.

Liaison with Building Management: Act as the primary point of contact with building management, ensuring effective communication and collaboration on workplace-related matters.

Process and Cost-Driven Execution: Demonstrate a process-driven and cost-effective approach to workplace support services, ensuring that all tasks are executed efficiently and effectively.

Support for In-House Events: Provide logistical support for in-house events, including setup, coordination, and post-event evaluations to ensure successful execution.

Bachelor’s degree in Workplace Management, Business Administration, or a related field.

Minimum of 3-5 years of experience in workplace support services or a related field.

Strong knowledge of budget management, procurement processes, and vendor relations.

Proficient in Microsoft Office Suite, with advanced Excel skills.

Able to communicate effectively with internal and external stakeholders at all levels of sophistication.

Ability to work in a fast-paced environment and efficiently juggle numerous concurrent responsibilities.

Develop and maintain productive working relationships with internal and external stakeholders.

Prefer working at Chinese companies, with relevant experience, and able to adapt to Chinese corporate culture.