HR Administration Officer

Purpose The purpose of the role is to manage and ensure the accurate, timely and compliant delivery of payroll processes, including payroll calculations, statutory deductions and contributions, final dues and related payroll controls and reconciliations, while ensuring compliance with ICRC policies and applicable national laws and regulations. The role also provides autonomous HR administrative and absence management support, ensuring the preparation, maintenance of accurate HR documentation and data required for effective HR service delivery. Relationships Internally, interacts with site employees, line managers, coordinators, management and HR colleagues. Externally, interacts with local administrative authorities, such as Tax and Social Security bodies. Accountabilities & functional responsibilities Payroll The role is responsible for payroll management at the Baghdad Delegation and support Mosul Sub-delegation. Manages the monthly payroll (ensures internal control of payroll variables, accurate calculation, social contributions, income taxes and related payments and filing) calculation of final dues, unpaid leave, death or retirement cases. Ensures filing of payroll data is managed in the strictly confidential library with the appropriate access management. Reviews monthly salary/contribution/income tax reconciliations for Senior HR Officer final validation. Process payroll related procedures changes/Updates. Helps the Senior HR Officer liaise with national social security and tax offices and legal/fiscal external advisors. Monitors the data quality of the collected information worked on (e.g. coming from HRspace or other sources) Keeps Strategic System up to date and does regular checks (position management, NRD/EOC dates, profiles) Assists the Senior HR Officer with the annual compliance exercise on payroll income tax and social security contributions as well as for audit and accounting controls, Compliance, Test and Monitoring (CTM). HR Administration Prepare staff contracts, amendments, and extensions, ensuring they are signed and documented appropriately. Create and maintain personnel files for all employees, regularly reviewing and updating them, and requesting any missing documents when necessary. Issue ICRC ID cards for mobiles and resident’s staff. Manages the BAG HR Services Service and Task Management (STM) and attributes requests when relevant. Update HRspace with staff absences to ensure accurate attendance records. Share updated monthly leave balances with staff and their line managers. Share the Resident Staff NoC list on monthly basis with the IM department to ensure compliance and accurate records. Share the Medical information update on a weekly basis with the health department and follow up on the medical cards. Provide staff with support letters as per request, including work certificates, visa letters, bank letters, etc.

Certifications / Education required University degree or professional diploma in Human resources or similar field. Fluency in Arabic and Very Good English languages, Computer proficiency, including Microsoft suites, and experience of HR information systems. Professional experience required 5 years of progressive experience in HR, minimum 3 years’ experience managing payroll, Tax and Social security files. Well established professional relationships with Tax and Social Security directorates. A Very good understanding of Iraq labour laws and country legislation. Experience with Humanitarian organization is an advantage. Very good communication and interpersonal skills. Very good organizational and prioritization skills.