Department Assistant_ME

1. 01

   Department Administration & Operation HoD Support: Manage HoD’s calendar, business travel, expense reimbursements, and document approval workflows. Team Coordination: Organize department meetings, workshops, team building, and training programs; track department OPLs (Open Issues Lists). Office & Project Coordination: Manage office facilities (5S), stationery/supplies, fixed assets, and act as the coordinator for CIP and Associate Surveys.

2. 02

   Purchasing (Key User) Order Management: Handle department ordering (stationery, test services, samples, tooling, etc.) and track monthly reports to ensure high GR/IR rates.

3. 03

   Department Controlling Budget Planning: Partner with Controlling (CTG) on department Business Planning (BP) and Current Forecast (CF) for cost centers and projects. Financial Tracking: Monitor monthly spending, analyze EBIT status, and flag potential budget risks in advance. Job

Education: Bachelor’s degree in Business, Finance, English, or related fields. Experience: Proven experience in department admin, assistant, or commercial roles (multinational company preferred). Languages: Fluent in English; German is a plus. Skills: Proficient in MS Office; SAP skill is highly preferred. Good to have: Power BI skills. Competencies: Strong communication and organizational skills; basic financial knowledge with good sensitivity to numbers.