Executive Assistant, South(J105111)

Essential Responsibilities:

◆ Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the executive.

◆ Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel.

◆ Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the Division.

◆ Direct business contacts to appropriate managers

◆ Make complex travel arrangements and coordinate itineraries.

◆ Process expense reimbursement for the executive.

◆ Prepare presentations, reports, spreadsheets, meeting minutes and other business information.

◆ Assist in managing expense accounts and budgets.

◆ Provide discrete and confidential coordination of sensitive company information.

◆ Use discretion in interfacing with all levels of individuals, internally and externally.

◆ Anticipate needs and accomplish responsibilities without direction.

◆ Prepare, evaluate, and edit incoming and outgoing communications for the executive.

◆ Manage multiple projects and priorities and initiate follow-up to ensure timely achievement of commitments.

◆ 负责整体办公室管理及行政支持工作，包括电话接听与转接、来电筛选，以及为高管起草备忘录和信函。

◆ 主动管理和协调高管日程安排，包括大量会议及频繁商务出差计划。

◆ 规划、安排和协调商务会议及差旅行程；管理护照和签证相关事宜；编制并核对部门费用报销及支出记录。

◆ 将业务联系人转接至相应的管理人员或负责人。

◆ 安排复杂的商务出行，并统筹协调整体行程计划。

◆ 负责高管费用报销的处理与跟进。

◆ 编制演示文稿、报告、电子表格、会议纪要及其他业务文件。

◆ 协助管理费用预算及相关财务账户。

◆ 谨慎、保密地处理和协调涉及公司敏感信息的事务。

◆ 在与公司内部及外部各层级人员沟通时，展现高度的判断力和职业操守。

◆ 能够主动预判需求，并在较少指导的情况下独立完成各项工作职责。

◆ 为高管整理、审核、编辑及管理所有来往沟通文件和信息。

◆ 同时管理多个项目和优先事项，并主动跟进执行情况，确保各项承诺和任务按时达成。

Qualifications/Requirements

◆ Bachelor’s degree

◆ 3-5 years of work experience in related field; or 3-5 years of Starbucks Experience

◆ Have administration sense, be active and vibrant, detail-focused

◆ Good communication with all functions internally and externally

◆ Strong Excel skill and PPT skills

◆ Fluent English in both oral and writing

◆ Positive working attitude, strong learning agility, and willingness to take initiative

◆ 本科及以上学历。

◆ 具有 3-5 年相关领域工作经验；或拥有 3-5 年星巴克工作经验。

◆ 具备行政管理意识，积极主动、充满活力，并注重细节。

◆ 具备良好的沟通协调能力，能够与公司内外各职能部门保持高效合作。

◆ 熟练使用 Excel 和 PowerPoint，具备较强的数据分析和演示文稿制作能力。

◆ 具备流利的英语听说读写能力。

◆ 工作态度积极主动，学习能力强，乐于承担责任并主动推进工作。