Administrative Services Specialist - Reno

Administrative Functions: · Provide assistance with the daily management of office operations, including ordering supplies, coordinating facility services, and maintaining a well-organized work environment. · Support front desk duties by welcoming visitors, answering phone calls, and managing incoming and outgoing correspondence. · Assist in planning and organizing meetings, conferences, and events, ensuring all logistical

are met. Expatriate Assistance: · Facilitate the relocation process for employees moving from China to the U.S., coordinating housing, transportation, and other essential services. · Collaborate with HR and third-party providers to manage visa applications and ensure compliance with all legal and regulatory requirements. · Aid in the development and execution of programs to help expatriates and their families integrate into the local culture, providing ongoing support throughout their assignment. International Travel Management: · Oversee the arrangements for U.S. employees traveling to China, including booking flights, accommodations, and local transportation, while ensuring adherence to company travel policies. · Work with HR and legal teams to handle visa applications and ensure that all international travel complies with relevant regulations. · Provide continuous support for employees during their international trips, resolving any issues that may arise. Policy Adherence: · Assist the Administrative Services Manager in enforcing company policies related to administrative operations and travel. · Ensure that all procedures are in line with company standards and legal requirements, and assist with training staff on these policies. · Monitor compliance with internal policies, making recommendations for improvements as necessary. Interdepartmental Support: · Collaborate with departments such as HR, finance, and operations to ensure that administrative processes are running smoothly. · Act as a contact point for inquiries from other departments, offering administrative support and information as needed. Flexibility and Travel: · Maintain adaptability in your work schedule to meet the company’s needs, including participating in events and projects outside of regular business hours. · Be prepared to travel, both domestically and internationally, to support company activities. Minimum Qualifications · At least 3 years of experience in an administrative assistant or internal services role, ideally within a corporate setting. · Previous experience in expatriate relocation and international travel management is preferred. · Fluency in both English and Chinese is a must. · Strong organizational skills, with the ability to manage multiple tasks and priorities simultaneously. · High attention to detail and a commitment to ensuring accuracy in all administrative activities. · Excellent verbal and written communication skills, with the capability to interact effectively with a diverse group of employees and external partners. · Problem-solving skills and the ability to address challenges proactively. · Experience working in a diverse environment, with a good understanding of the needs of expatriates and international business travelers. · Willingness to adjust to changing circumstances, including working outside regular hours and traveling as necessary. Work Environment & Physical Requirements Regular, predictable on-site attendance is an essential function of this role. Ability to move throughout offices, manufacturing facilities, and construction areas, including walking, standing, bending, kneeling, and climbing stairs or ladders. Ability to lift and carry materials weighing up to 25–50 pounds, with occasional heavier lifting as required. Ability to work in varied environments, including offices, industrial, and construction settings. Willingness to travel to other job sites as business needs require. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position, in accordance with applicable law. Compensation & Benefits Competitive salary commensurate with experience and qualifications. Comprehensive benefits package, including medical, dental, and vision coverage. 401(k) retirement plan with company match. Paid time off and company holidays. Professional development and growth opportunities. Equal Employment Opportunity CATK is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other legally protected characteristic. Employment Disclaimer This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications. CATK reserves the right to modify, revise, or add job responsibilities as business needs evolve. Employment with CATK is at-will, meaning either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable law. Export Control & Data Security Compliance This position may involve access to sensitive systems or information subject to U.S. export control and data security regulations. Employment is contingent upon the employee’s ability to comply with applicable laws and company policies related to data protection and controlled information access.