Administrative Officer (SYSH)

Job Title: Administrative Officer（SYSH） Department: SYSH, HKUST(GZ) Job Posting Details Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents. In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe. Duties The Systems Hub invites applications for the position of Administrative Officer to deliver administrative and operational support for academic registry and student affairs. The role covers admissions administration, student data governance and routine academic operations, with key responsibilities as follows:

1. 01

   Assisting in the development, implementation, and ongoing maintenance of academic programs and curricula;

2. 02

   Supporting the four academic Thrusts in student recruitment outreach, admission processing, and relevant admissions enquiries;

3. 03

   Providing administrative support for student affairs, including academic registry procedures, student data management, and co-curricular activity coordination;

4. 04

   Assisting with the daily operation, monitoring and routine maintenance of relevant academic and administrative systems;

5. 05

   Providing general logistical and operational support to faculty members to facilitate teaching and research activities;

6. 06

   Undertaking other duties as assigned and supporting event organization and operational initiatives of the Systems Hub.

1. 01

   Hold a Master’s degree or higher, with a minimum of one year of post-qualification work experience. Prior experience in academic program administration within higher education institutions is highly preferred;

2. 02

   Possess excellent written and verbal communication skills in both English and Chinese;

3. 03

   Demonstrate solid data analysis capabilities and proficient computer skills with solid command of MS Office suite;

4. 04

   Exhibit strong interpersonal skills and effective cross-team communication abilities;

5. 05

   Be passionate about education, student-oriented, and capable of providing targeted academic guidance and holistic support to students;

6. 06

   Possess a strong sense of responsibility, rigorous logical thinking, and competent analytical and problem-solving skills. This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations. Application Procedure In support of a green work environment, we accept applications submitted online only. To apply, please register and log in via this link: https://career.hkust-gz.edu.cn/en/career and search for the opening by Job Title. Applicants should include a Resume in their applications, and could check their application status via the recruitment website. We thank applicants for their interest but advise only shortlisted candidates will be notified of the result of the application. (Information provided by applicants will be used for recruitment and other employment-related purposes only.) HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.