Executive Assistant & Administration Specialist / 执行助理 & 行政专员

What you will do

• Provide executive assistant support to the Leadership team based in Hangzhou Bay, including calendar management, meeting coordination, travel arrangements, and priority follow-ups

• Coordinate and manage office operations in collaboration with the landlord (Geely), including facilities management, canteen services, and shared resource utilization

• Support onboarding and offboarding processes for new and departing employees, ensuring a seamless experience within the team

• Organize team events, town halls, and cross-functional meetings to foster collaboration and a positive work environment

• Maintain office supplies, equipment, and vendor relationships to ensure operational efficiency

• Support compliance with Volvo's policies and procedures while adapting to the local Geely office environment

• Collaborate with HR, Finance, and IT teams to deliver integrated administrative solutions

• Prepare office admin budget, track expenses, and ensure compliance with company finance policies

• Serve as the communication bridge between the HZB office, HQ, and other departments

What you will bring

• Bachelor's degree or higher in Business Administration, English, or a related field

• 3+ years of experience as an Executive Assistant, Administrative Specialist, or similar role, supporting senior leadership

• Proven ability to manage complex calendars, coordinate international travel, and prioritize competing demands in a fast-paced environment

• Strong interpersonal and communication skills, with the ability to work effectively with diverse stakeholders in a cross-cultural setting

• Experience in office administration, facilities coordination, or vendor management is a plus

• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint); experience with SAP or other enterprise systems is an advantage

• Excellent organizational skills with strong attention to detail and the ability to handle confidential information with discretion

• Fluency in both Mandarin Chinese and English (written and spoken);

• A mindset aligned with Volvo's values of curiosity, collaboration, and courage, with a passion for creating exceptional employee experiences

• Willingness to be based in Hangzhou Bay and adapt to a shared office environment with Geely

Want to know more? We hope so

We'd love to receive and review your application. Please feel free to follow Volvo Cars Recruitment Wechat Account (沃尔沃汽车招聘微信公众号) If you want to know more information